President's Report to the 2009 AGM

29 May 2009 5:24 AM | Deleted user

May 29, 2009
Michael Marlay, President
Australia Society Tokyo


Introduction

Over the past year, most of us have had a number of unexpected surprises that we could not have anticipated at this time last year. Sadly not all members’ surprises have been as positive as I have experienced in my first term as President of the Australia Society Tokyo. After serving on the Executive Committee for the past six years, two of which as Vice President, in my first year as President I anticipated hours of additional work with little reward for what was being done. I expected that we would be able to donate little to charity and that our financial position would be challenged.

Surprisingly none of what was expected happened. Instead we have donated ¥5.8 million to charity and are in a great financial position with just over ¥5.5 million cash balance. And while the hours certainly needed to be put in, the rewards were well worth it.

I have to sincerely thank the Executive Committee and Ball Committee that served with me this year for facilitating all this. Special thanks also needs to go out to Ambassador Murray McLean, and the Embassy Representative that sits on the Executive Committee, Khadija Haq, without whose support many of our events would not have had a venue.
Executive Committee 2008-2009
Maria Palmer - Treasurer
Kuniko Noguchi – Cultural Tours
Mary Saphin – Adult Xmas Party
Jacqui Bayne – VP / Membership
Mary Hanami – Coffee Mornings
Alison Reynolds – Kid’s Events
Jennifer Prowse – Kid’s Events
Kristen McQuillin – Webmaster
Judy Taylor-Boland – Secretary / Ball
Jodie Riley – Melbourne Cup
Tracey Northcott - BBQ    Tony Sciminello – BBQ / Melbourne Cup
David Taylor – Editor
Craig Saphin – Contributor
Robert Quinlivin – BBQ
Alison Quinlivan – Kid’s Events
Ball Chair - Anna Ruepert
Embassy - Khadjia Haq
Auditor - Jason Buckley

Website
At the beginning of the summer we invested in a new web site and through the outstanding efforts of our webmaster, Kristen, we were able to overcome a number of challenges previously faced by the Executive Committee when hosting events. Unfortunately at the same time we faced challenges with Paypal in the US which impacted the ability of a number of members to renew membership and pay for events. However, thanks to Maria’s determination and negotiating skills this was resolved. The website is now a place where membership can be easily updated and events easily registered for, and we now have a great tool that has the potential to be the hub of information for the Australian Community in Tokyo.

Newsletter
David has done an outstanding job putting out our Newsletters throughout the year, recently revamping the format to make it easier for members to read and extract more information as they need.

Events
With only two exceptions we were able to successfully host all planned events in the past year. In total, the volunteers on the Executive Committee hosted a total of 18 events, from the monthly Coffee Mornings to the Australia Day Gala Ball.
April 26, 2009     Family Spring BBQ
April 23, 2009     Coffee Morning
April 04, 2009     Australian-style Hanami Picnic
March 26, 2009     Coffee Morning
February 26, 2009     Coffee Morning
January 30, 2009     Australia Day Gala Ball
December 07, 2008     Children's Christmas Party
November 27, 2008     Coffee Morning
November 04, 2008     Melbourne Cup Luncheon
October 23, 2008     Coffee Morning
October 18, 2008     Australia Society Autumn BBQ
October 05, 2008     NRL GRAND FINAL - LIVE
September 25, 2008     Coffee Morning
September 21, 2008     Australia Society Family Sausage Sizzle
July 02, 2008     State of Origin
June 11, 2008     ANZCCJ: Toutai Kefu
May 23, 2008     The Willow World (Geisha Dinner)
May 15, 2008     Annual General Meeting (AGM)

In general events achieved or exceeded our expected number of attendees, thanks also to our valued sponsors who helped with donations in kind or cash to make each event as affordable as possible. We would particularly like to thank Gito-san and the team at Qantas for continuing as our Principal Sponsor in these challenging times.

Sponsors 2008-2009

• QANTAS
• Allied Pickfords
• American Airlines
• ANA Crowne Plaza Hotels
• ANZ Banking Group
• Asian Tigers/Euro Japan
• Banner Financial Services
• Boudoir Day Spa
• Coca-Cola Japan
• Enfour/TangoTown
• Four Seasons Hotel at Chinzan-so
• Global Dining
• Grand Hyatt Tokyo
• Great Aussie Foods
• Greenpoint
• Helping Hand Group
• Hyatt Regency Hakone
• Hyatt Regency Kyoto
• J@pan Inc.
• Jeroboam    
• Keyshots
• Macquarie Securities
• Meat & Livestock Australia
• National Australia Bank
• New Zee
• North West Shelf Shipping
• Oakwood Serviced Apartments
• Peninsula Tokyo
• Qantas Holidays International
• Riedel
• Roti
• Sheraton Miyako Hotel Tokyo
• Sheraton Tokyo Bay
• Sin Restaurant
• Terabyte Station
• Tokyo American Club
• Tokyo International Players
• Village Cellars
• WDI Corporation
• YCAC

Membership
We currently have a total of 278 members with several still to renew. Jacqui is now working hard to ensure that all members can renew their membership to ensure that they can continue to be a part of the Australia Society Tokyo.

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